Document Management

Document management or the ability to organize and manage documentation has existed for many thousands of years. 1. At the beginning of document management, for thousands of years: the old libraries organized listings of documents through folders and categories (eg. The Vatican Library still organize their documents by categories). Subsequently, the development of the system decimal allowed us to help finding books and documents more easily in a public library, using the tabs / catalog that they helped to find the sought after book and section. Offices roles are filled by system (offices have different systems, different organizational structures, different tools, location, etc). But the document management in Office supposes a critical point, if it is not properly managed it can assume a total chaos at the level where documents are stored, and how are indexed and distributed them (how easy that is to find a document). 2 Home computers, in the beginnings of the DOS operating system, began to organize in different floppy disks disks documents (from 5? do 25? or 3? do 5? inches and with capacity of 512 Kb or 1024Kb) where they are manually labeled and kept in boxes file cabinet type in order to find the disc proper according to the document that was needed.

The digital file name also attempted to relate the content of the same, thus created a document named FIRST_NAMEMCAFEE.FAC or FIRST_NAMEMCAFEE.WITH depending on whether the document was an invoice or contract. All this was achieved a rudimentary system of document management and which mostly depended on the manual labor of the users responsible for the company. 3. With the growth of Windows and Mac systems with built-in graphical interface, the concept of folders developed the need to organize documents in the systems themselves. Folders replaced the floppy disks and documents were stored on hard drives hard drives, and later appeared when servers (within the hard drives of) servers), all quite similar to the method with floppy disks disks however.

From this moment the documents did not have to be present in paper format but each document on paper had a digital file which referred him or identified, on the other hand digital information should not necessarily have a component in paper. 4. At present, with the advance of digital formats instead of traditional documents, documents are now displayed as records and attachments that include digital information (photographs, images, sounds, e-mails, brochures, presentations, videos, and by alleged written documents which are understood by any of the above). A difference of current document management, is the fact that paper documents can be in one place at the same time, in place digital documents are available anywhere and multiple users can access them simultaneously. We are experts in TBS Telecon Business Solutions consultants in document management systems for your business, adapting processes and systems to the methods of work to facilitate the integration of document management in the company.